GIPA Inc. has been formed for the following purposes:

 

MEMBERSHIP:

The business and affairs of the Association shall be managed by its membership, through a duly elected Board of Directors comprised of two voting members from each county. Any reputable person with a substantial interest in the completion of the Golden Isles Parkway shall be eligible for membership by paying annual membership dues set forth by the board . The members from each county shall appoint two Board members to represent the interests of the county, and to cast votes on the business of the Council. Each member is expected to take an active role in the governance and business of the Association. All members in good standing shall receive voting privileges in accordance with the Association policies; shall receive publications, notices, and minutes of Board Committee; shall be eligible to hold appointed or elective office; and may attend all general meetings of the Board of Directors.

 

MEETINGS:

Executive Board of Directors meetings shall be held quarterly prior to the General Membership meeting. Annual meetings shall be held in July, for the purpose of installing elected officers and members. The membership attending any given meeting of the Board shall constitute a quorum, and the act of the majority of members present at such a meeting shall be an act of the Board. The members of the Board will meet on the second Wednesday of each month at 11:00 a.m.

 

OFFICERS AND DUTIES:

Board of Directors: Shall be comprised of no more than two members from each participating county. Each county delegate, plus each officer except the President, may cast one vote on any issue before the Association. The President may vote only as a tiebreaker. No county delegate may cast more than one vote; however, a proxy vote will be permissible by written notification, as it realized each county should have representation at each Board of Directors meeting. County delegates may miss no more than five Board meetings in one calendar year or more than two consecutive meetings in one calendar year. The General Membership shall at its annual meeting elect a President, Vice President, Secretary, and Treasurer for the coming year. The term of office for each officer shall be two years, if elected and they may succeed themselves for additional years. The duties for each office shall be those generally pertaining to the office. The President shall preside at all meetings; create and dissolve committees as needed; appoint all committees chairpersons; serve as ex-officio member of all committees. The President, and other officers as designated by the Board of Directors, shall sign all contracts, agreements and commitments involving the Association. The Vice-President shall be an ex-officio member of all standing committees, and shall act as President in the absence or disability of the President, and shall assume the office of President at the end of the Vice-President’s term of office, or should the office of President become vacant. The Secretary shall record and issue minutes or causes to be recorded or issued of each meeting of the Board to the Board of Membership within seven working days of each meeting. Minutes shall be kept of all meetings and maintained. The Treasurer shall be financial officer and shall keep record of the financial affairs of the association. The Treasurer and President shall be authorized to sign checks. The nominating committee shall consist of three (3) members as appointed by the President from each of the participating counties. The nominating committee shall create a slate of nominations of each office; and shall cause the slate to be an election ballot with only one nomination for each elective office; and shall cause the ballot to be sent to the General Membership at least 10 days prior to the Annual Meeting.

 

ELECTION OF OFFICERS:

At the Annual Meeting, the slate of nominated officers shall be read to those in attendance. Additional nominations, with the approval of the nominee, may be made from the floor. Election to office shall be by the majority of those present at the Annual Meeting by secret ballot, except that a voice vote may be made on a motion to accept the slate presented by acclamation.

 

COMMITTEES:

There shall be five (5) standing committee’s with duties as follows:

1. PUBLIC RELATIONS/ADVERTISING COMMITTEE All activities related to public relations/advertising required to promote and sell the Golden Isles Parkway, the Association, or the Peaches to the Beaches Yard Sale. All releases for all forms of Media, TV, News, Radio, Trade, and Travel Journals, Roadside Billboards, Brochures, etc.
2. MEMBERSHIP COMMITTEE Activities related to recruiting new members, membership activity roles, collecting membership dues, member participation, and notice of meetings.
3. ECONOMIC DEVELOPMENT COMMITTEE To work with all area Chambers, Tourism Groups, and Georgia Department of Economic Development (GDEcD) Representatives to promote industry and tourism along Golden Isles Parkway. Schedule and make visits to the Governor, Lieutenant Governor, and State Senators and Representatives; Department of Transportation Board Members and Department of Transportation Commissioners, etc. To lobby for speed-up completion of projects and follow-up with lobby for needed improvement and projects. Write letters to officials after visits and make all necessary telephone contacts.
4. ENVIRONMENTAL AND RIGHT-OF-WAY COMMITTEE To assist Department of Transportation with right-of-way and environmental problems related to completion of construction for Golden Isles Parkway.
5. PEACHES TO THE BEACHES YARD SALE COMMITTEE To work with all area Chambers and Tourism Groups and Georgia Department of Economic Development (GDEcD) Representatives to promote this annual event organized by GIPA along Golden Isles Parkway. Schedule and make visits to participating or prospective communities to promote, train, or collaborate on growth for the event.

The President shall appoint the Chairpersons of each committee. Each committee shall schedule its own meeting and report to the Board at monthly meetings of the Board.

 

SIGNATORY POWERS AND AMENDMENTS:

Any official documents pertaining to GIPA business shall be signed by the President and one other officer. Checks, drafts, etc., shall be signed by the President and Treasurer, with the Vice President and Secretary being authorized to sign when needed. All checks, drafts, and legal documents shall have at least two officers signature, including the President’s The Board of Directors membership shall have power to amend or appeal these by-laws or adopt new by-laws by majority vote of all members authorized to cast ballots. Prior notification of any proposed changes must be given in writing to the Board members before any such meeting to vote on changes to be held. Proposed amendments shall be introduced at one monthly meeting and voted on at the next. The General Membership shall be informed of any such proposed amendments through copies of Board of Directors meeting minutes between monthly meetings.

 

DISSOLUTION:

In event of the dissolution of this Association, all of assets of the Association shall be distributed to another organization, organized and operating for the same general purposes for which the Association is formed, and having the same 501 ©(3) status as a religion, charitable, scientific, literary, or educational organization, which shall be selected by the Membership of the Association. If for any reason upon dissolution of the Association, the membership shall fail to act in the manner of herein provided within a reasonable time, the Senior Judge of the Superior Court of Wayne County, Georgia, shall make such distribution as herein provided.

 

RULES OF ORDER:

Roberts Rules of Order shall be used as parliamentary authority at all meetings. GIPA’s STANDARD OPERATING PRACTICE IS BASED ON THE GIPA BY-LAWS AND APPROVED AMENDMENTS UPDATED AND ADOPTED BY THE BOARD OF DIRECTORS, AS AUTHORIZED BY THE MEMBERSHIP OF THE GOLDEN ISLE PARKWAY ASSOCIATION, INC., ON AUGUST 12, 2009.

 

FOR ADDITIONAL INFORMATION ON GIPA PLEASE CONTACT THE GIPA PRESIDENT.

GIPA Executive Board of Directors

MCRAE -TELFAIR COUNTY
(President -Term Expires 6/30/2011) 
Paula Rogers 
Telfair County Chamber of Commerce 
9 East Oak Street 
McRae, GA 31055 
Office 229.868.6365 
Fax 229.868.7676 
Cell 229.860.0203 
rogers@telfairco.org

EASTMAN-DODGE COUNTY 
(Treasurer -Term Expires 6/30/2011) 
Rebecca McWilliam 
Eastman-Dodge County Chamber & Welcome Center 
PO Box 445 
Eastman, GA 31023 
Telephone: (478) 374 -4723 
Fax (478) 374-4626 
Email: rmcwilliam@eastman-georgia.com 
Web: www.eastman-georgia.com

 

 

PERRY- HOUSTON COUNTY 
(Secretary –Term Expires 6/30/2011)
Sheila Averett Jones 
Executive Director 
Perry Area Convention and Visitors Bureau 
P.O. Box 1609 
Perry, Georgia 31069 
478-988-8000 (office) 
478-988-8005 (fax) 
sheilajones@perryga.com